Terms and conditions

Evolarin is provided by KleioVision Tech SRL (Belgium). Users are licensed doctors acting in their own name or through an authorised entity (PFA, SRL or medical practice).

Evolarin is a medical writing assistant, NOT a hospital information system (HIS/EHR), and is not a medical device under Regulation (EU) 2017/745 (MDR). The Service does not generate binding diagnoses, prescribe treatment or replace the doctor’s clinical judgement. AI suggestions are informational; the doctor remains solely responsible for clinical decisions.

Declaration on personal responsibility: by creating an account, the user declares that (a) they are a licensed doctor or resident with the right to practise, (b) they use the Service in accordance with their healthcare facility’s internal regulations and, where applicable, with management’s agreement, and (c) they alone are responsible for entering or not entering identifiable data despite the Service’s technical restrictions and warnings.

• Enter only pseudonymised data in saved fields (initials, year of birth and internal code). Real names, CNPs and full addresses are rejected by both the interface and the database.
• Enter identifiable patient details only when printing or directly in the employing healthcare facility’s official system.
• Respect professional confidentiality and obligations as a data controller under Law 95/2006, Law 46/2003 and GDPR.
• Do not use the Service as a substitute for official documentation (patient charts or signed discharge summaries).

For official patient documentation, the employing healthcare facility is the controller. KleioVision Tech SRL is a processor only for the pseudonymised data the doctor chooses to enter in the Service. Sub-processors are listed in the Privacy policy.

The Service is provided “as is”. We do not guarantee uninterrupted availability. KleioVision Tech SRL’s liability is limited to the subscription amount paid during the previous 12 months.

The user may delete their account at any time. KleioVision Tech SRL may suspend access for use contrary to these terms, particularly repeated entry of identifiable data despite warnings.

These terms are governed by Belgian law. Disputes are resolved by the competent courts in Belgium, without affecting the mandatory consumer rights in the user’s country of residence.